Microsoft Outlook is a client mail electronic with a large number of functions and tools, which makes us one of the best, without any doubt.
Such a number of options have their positive side, because we have plenty to choose from and perform many functions, but it also makes it more complicated to navigate the program itself, sometimes making the steps to achieve a given task a bit excessive.
It is tedious to spend all day reading emails so that, when we want to carry out a slightly more complicated task, we have to move between a number of different menus.
That is why it is a very good reason to know a keyboard shortcut series with which we are going to achieve that the speed to perform certain tasks is infinitely greater than what we have right now.
Let’s go over five of the simplest and most commonly used keyboard shortcuts for Outlook.
Index of contents:
fast response
If you are one of those people who receive many emails and who try to answer them all, then a shortcut will come in handy to help you in this urgent need.
What you need is to use the shortcut Ctrl + R.
When you have an email open in its message window, this shortcut immediately open the response window with the subject line pre-populated, as if you had hit the Reply button.
After that, all you have to do is write the answer, attach a file if you see it as necessary and click on To send like you normally do.
It’s handy in another way, too, since if you don’t have any emails open, Ctrl + R will automatically reply to the first one in the inboxopening the answer so that you are the one to complete it.
What you should have in bill is that so there is more than one sender, this shortcut He will only respond to the one that is original and not anyone else in the To or CC or BCC fields.
New mail
If what we want is to write a new email, we can use the shortcut Ctrl + Shift + M. for one to open new email windowwhere you can enter your recipients’ emails, the subject of your message, and the body of the email itself.
This access will work on anywhere in the program wherever we are, be it the inbox, the calendar or in Tasks.
This is excellent news, since if we are in the Calendar, but we remember that we have to send an email, just pressing Ctrl + Shift + M will take us to the window to write a new message.
The 5 views of Outlook
Every time we start Outlook it appears in the inbox, something that makes sense, since we are talking about a program to receive and send emails, and this part is where you can control everything.
In any case, if we work with the different parts of Outlook on a regular basis, it is a good idea to take into account the shortcut Ctrl + a number from 1 to 5.
Ctrl + 1: Mail
The main part of Outlook is the area where all the email accounts we have are concentrated.
If we are in another view such as the Calendar or the Contacts, we can quickly return to everything that is on the Mail view by pressing Ctrl + 1.
At that time we will have the option of reading those that have entered, writing or deleting those that we do not want.
Ctrl + 2: Calendar
Thanks to the Calendar that Outlook has, we will be able to write down what we want every day, organize meetings and send invitations to others. This is something that allows us to check both your emails and the agenda for the month without having to open several different windows.
There is an easy way to switch to Calendar view from any of the tabs Outlook. You just have to press Ctrl + 2.
This will automatically open our calendar in the default view that we have configured, since we can see one calendar next to another or see the Day, Work Week or Month views.
Ctrl + 3: People
In Outlook we also have a contact list that we can use to find out your email, your address, your telephone number and much more information.
This also helps us save time when sending emails and appointment details, as we won’t need to type your recipients’ email addresses in full, for example.
For start People viewall you have to do is click on the contact icon in the navigation sidebar on the left of the screen, although the fastest is to use the keyboard shortcut Ctrl + 3.
Ctrl + 4: Tasks
As we have already been telling you, another of the parts that you can take advantage of in Outlook is the Tasks sectionwhere you can see the events or notices from what we have previously configured.
For launch the Tasks viewwe can do it by pressing the task icon in the side navigation bar on the left of the screen, although the best and fastest way is to use the keyboard of our computer by pressing Ctrl + 4.
Ctrl + 5: Other applications
Pressing Ctrl + 5 We will go to the section where you can see all the office applications to be able to open the one that interests us at that moment.
We will see how it allows us to enter Word, Excel, Powerpoint o OneNoteas well as having a folder section for email messages, notes and shortcuts.
With these seven shortcuts that we have taught you, you will be faster when using the Microsoft mail client.
If Outlook is normally a great program, with the shortcuts it will make even more sense to use it.
